Admin and invoices
Money that needs a look, before it bites.
A short note when money owed, money due out or the bank balance needs a look, so you see it the week it happens.
Monday note from your assistant
- Money owed to you: on track
- Money going out this week: on track
- Two invoices are now lateTo fix
- Bank balance lower than usual for this weekTo fix
- Note sent to you, with the details
3 fine2 to fix first
The problem
You only see it when it is already a problem.
- 01
Money owed to you sits unpaid, and nobody notices until you need it.
- 02
A big bill is due, and the bank balance is lower than you thought.
- 03
You look at the numbers once in a while, and a lot can change between looks.
- 04
By the time you spot it, there is less you can do about it.
What usually happens
- Cash is checked when somebody has time, often at the end of the month.
- Late invoices, upcoming bills and the bank balance live in three different places.
- Nobody puts them side by side, so the picture is never quite clear.
- A worry is only noticed when the money has already run short.
How we do it
- We watch the money owed to you, the money due out and the bank balance together.
- When something needs a look, you get a short note in plain words.
- The note says what it is and where to look, so you can act on it straight away.
- When all is well, you are not bothered.
How it works
The plan
- 01Tell us what worries you
Late payers, big bills, a low balance. You choose what is worth a note.
- 02We connect your accounts
Your accounts system and your bank feed, so the notes use your real figures.
- 03You get a note when it matters
Short, plain, and sent the week it happens.
Always watching
It checks itself
Every note is compared with your accounts, so an alert is never based on a figure that is out of date.
- Notes that were sent but not openedChecked
- A bank feed that has stopped updatingChecked
- An alert that turned out not to matter, so the rule can be adjustedChecked
What you get
What's included
- A short note in plain words when money needs a look
- Late payments, upcoming bills and the bank balance watched together
- Alerts you choose, so you are not buried in notes
- Sent by email, text or message, whichever you read first
- Uses your real figures from Xero, QuickBooks or your bank feed
- You stay in charge: it tells you, and you decide
For your IT teamThe technical side, for whoever looks after your systems.
- Reads invoices and bills from Xero, QuickBooks or your accounts system through its own API.
- Balances come from a read-only bank feed, so it cannot move money.
- Alert rules are set with you, and can be changed or paused at any time.
- Notes go by email, text or a chat tool such as Slack or Teams.
- Every alert is logged with the figures it was based on.
- Encrypted in transit and at rest, hosted in UK or EU regions wherever the provider allows.
Questions.
What is a cash-flow alert?
A short note that tells you when money owed, money due out or the bank balance needs a look.
Can it move money or pay a bill?
No. It only tells you. You decide what to do.
How often will I hear from it?
Only when something needs a look. You choose what counts.
Do I need a bank feed?
It works best with one. We will tell you what is needed when we set it up.
What does it cost?
It is priced to fit, with a clear price before anything is built.
Goes well with
Keep going
- Admin and invoices
Late payments chased, politely and on a schedule
A reminder goes out the moment an invoice is overdue, worded politely, and it stops the moment they pay.
- Admin and invoices
Reports that build themselves
One line in, and the board pack builds itself from your own numbers, ready to check before the meeting.
- Admin and invoices
Supplier bills and receipts read into the books
Supplier bills and receipts that arrive by email or photo are read, matched and filed in Xero or QuickBooks. Anything unclear is passed to you.