Admin and invoices

The invoice, already sent.

Every invoice goes out the moment a job is marked done. Nobody has to remember to send it.

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Invoices, going out on their ownExample
  1. Griffin Roofing£410Paid
  2. Riverside Cafe£68Paid
  3. Bright Smile Dental£180Reminder sent
  4. Hartley Electrical£240Sent
  5. Maple Nursery£95Paid

The problem

The invoice you meant to send.

  1. 01

    A job finishes, and the invoice sits half written on a desk until you find ten minutes for it.

  2. 02

    By the time it goes out a few days later, you've half forgotten exactly what was agreed.

  3. 03

    One person raises invoices one way, another does it differently, and small details start to drift.

  4. 04

    A customer politely asks where their invoice is before you've even had the chance to send it.

What usually happens

  • Invoices get written up at the end of the week, in a batch, whenever there's time for it.
  • Details are copied across by hand from a job sheet, a message thread or somebody's memory.
  • A few always slip through the gaps and go out late, or don't go out at all.
  • Nobody notices the gap until the accounts don't add up at the end of the month.

How we do it

  • The invoice is raised from what's already sitting in your system, the moment a job is marked done.
  • It goes out the same day, in your own template and wording, with nothing copied by hand.
  • Every invoice looks the same way and reads the same way, whoever on the team did the job.
  • You get a running total of what's out, what's been paid, and what's still owed to you.

How it works

The plan

  1. 01Show us

    A few minutes on how a job becomes an invoice today.

  2. 02We connect it

    To the job or booking system you already use.

  3. 03It sends itself

    An invoice goes out the day the job is marked done.

Always watching

It checks itself

Every invoice is checked against the job it came from, so nothing goes out twice or gets quietly missed. It also watches the pattern across every job, not just the one in front of it.

WatchingExample
  1. A job marked done with no invoice raised against it, caught and flagged the same dayChecked
  2. Two invoices sitting against the same job, stopped before either one is sent outChecked
  3. A total that doesn't match the job sheet, held back for you to check firstChecked
  4. Which jobs take longest to invoice, so you can see where the time is being lostChecked

What you get

What's included

  • An invoice raised the moment a job is marked complete
  • Sent the same day, in your own template and wording
  • A running total of what's out, paid and overdue
  • Duplicate and missing invoices caught automatically
  • Works with the job or booking system you already use
  • A monthly look at how long jobs take to invoice
  • A copy kept against the job, so nothing is ever lost
  • An overdue list you can check in a few seconds
For your IT teamThe technical side, for whoever looks after your systems.
  • Connects to the job, booking or accounts system you use, through its own API, so nothing is typed twice.
  • Invoices are raised only when a job is marked complete in the source system, never guessed at.
  • Templates and numbering follow your own invoice sequence, so nothing looks out of place to your accountant.
  • Every invoice raised is logged against the job it came from, for a full audit trail.
  • Encrypted in transit and at rest, hosted in UK or EU regions wherever the provider allows.
  • Handover is a plain export of every invoice and its job reference, in a format your accounts system reads.

Questions.

Does this replace my invoicing software?

No. It uses the invoicing or accounts software you already have, and raises invoices inside it.

What if a job's details change after it's booked?

The invoice is raised from the job as it stands when marked done, so the latest details go out.

Can it use our own invoice template?

Yes. It's set up with your own template, numbering and wording.

What if a customer disputes an invoice?

It's flagged for you straight away, and nothing further is chased until you've looked at it.

How much does it cost?

It depends on how many invoices go out each month. After a short call, you get a clear price before anything is built.

Goes well with

Keep going

Tell us how a job becomes an invoice now, and we'll show you it going out on its own.

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