Admin and invoices
The meeting, already written up.
The agenda goes out ahead of time, minutes get written from the meeting, and actions get chased until done.
- Agenda sent to five people
- Recorder minutes drafted
- Tracker three actions logged
- Reminder chasing one action
- Minutes filed and shared
The problem
What got agreed in the room, and then quietly forgotten.
- 01
Everyone leaves the room, and what got agreed already starts to blur before you're back at your desk.
- 02
The agenda goes out an hour before the meeting starts, if it goes out at all.
- 03
Minutes get written from memory, days later, if anyone actually gets round to it.
- 04
An action gets agreed on out loud in the room, and nobody's written it down anywhere.
What usually happens
- One person takes notes by hand, and writes them up properly when they find the time.
- The agenda is whatever's remembered on the way into the room, if anything at all.
- Actions live in someone's notebook, or nowhere at all, until the next meeting reminds everyone again.
- Half the actions from last time are still sitting there, exactly where they were left.
How we do it
- The agenda goes out to everyone attending, well ahead of the meeting, every single time.
- Minutes are written up from the meeting itself, as it happens, not from memory afterwards.
- Every action is logged against a named person and a date, the moment it's agreed.
- Actions get chased on their own, on a schedule, until someone can say they're done.
How it works
The plan
- 01Show us
How your meetings run now, right from the agenda through to the actions.
- 02We connect it
To your calendar and the meetings you already hold each week.
- 03It runs
The agenda goes out, minutes get written up, and every action gets chased.
Always watching
It checks itself
Every action is watched closely after the meeting ends, so nothing agreed in the room quietly disappears. It also spots when the same issue keeps quietly coming back, meeting after meeting.
- An action with no owner named against it, caught and flagged before the meeting endsChecked
- An action that's gone untouched past its date, chased again automatically without you askingChecked
- Someone who didn't get the agenda in time, flagged clearly before the meeting even startsChecked
- The same item raised meeting after meeting, worth you asking why it never gets closed properlyChecked
What you get
What's included
- An agenda sent to everyone attending, ahead of time
- Minutes written from the meeting itself
- Every single action logged against a person and a date
- Actions chased on their own, until they're marked done
- A record of what was agreed, easy to find again
- Works with the calendar you already use
- A clear, simple list of what's still outstanding, and who owns it
- The same layout every time, so nothing's hunted for
For your IT teamThe technical side, for whoever looks after your systems.
- Connects to your calendar through its own API, reading who's attending and when.
- Minutes are drafted from the meeting's own notes or recording, for a person to check before they're shared.
- Actions are logged against an owner and a date, and chased automatically until marked done.
- Access to minutes and actions is limited to whoever you choose.
- Every agenda sent and action chased is logged, for a full record of what happened and when.
- Encrypted in transit and at rest, hosted in UK or EU regions wherever the provider allows.
Questions.
Does it record the meeting?
Only if you want it to. Minutes can be drafted from a recording or from notes taken at the time.
Who gets the agenda?
Everyone attending, sent out ahead of the meeting, every time.
How are actions chased?
Sent to whoever owns them, on a schedule, until they're marked done.
Can I see what's still outstanding?
Yes. Every open action is easy to find, with who owns it and when it's due.
How much does it cost?
It depends on how many meetings it covers each month. After a short call, you get a clear price before anything is built.
Goes well with
Keep going
- Admin and invoices
Reports that build themselves
One line in, and the board pack builds itself from your own numbers, ready to check before the meeting.
- Admin and invoices
Invoices sent the day the job finishes
Every invoice goes out the moment a job is marked done. Nobody has to remember to send it.
- AI agents and systems
One chat that runs the rest
You ask in one place, and the right agent picks up the job behind the scenes. You never choose the tool yourself, or have to remember where an answer lives.