AI receptionist
Every enquiry gets a quick reply.
A new enquiry gets a reply at once, and a nudge if they go quiet. It ends in a booking, or a message to you.
- PriyaHi, can you quote for a new bathroom?
- Your assistantThanks Priya. How big is the room?
- Just checking in. Would Friday suit for a visit?
- Friday is good
- Booked. You have a message with the details.
The problem
They asked. Then nobody got back in time.
- 01
An enquiry arrives while you are on a job, and sits unanswered.
- 02
By the time you reply, they have asked somebody else.
- 03
Some people go quiet, and you never quite get round to a second message.
- 04
You do not know which enquiries turned into work, and which just faded away.
What usually happens
- Enquiries are answered when there is a gap in the day.
- Following up is a job that always slips to tomorrow.
- Nobody keeps a list of who is waiting for what.
- The people who went quiet are quietly forgotten.
How we do it
- A new enquiry gets a reply at once, in your own words.
- If they go quiet, they get a friendly nudge after a short while.
- It ends in a booking in your diary, or a message to you with the details.
- This is for people who have already got in touch. It is not cold outreach.
How it works
The plan
- 01Tell us where enquiries come from
Your website form, email, WhatsApp or the phone.
- 02We set the replies and the nudge
What it says, how long it waits, and when to stop.
- 03Enquiries stop slipping
Each one gets a reply, and a nudge if needed, until it is booked or passed to you.
Always watching
It checks itself
Every enquiry is looked at again to see where it ended up, so none is left waiting without an answer.
- Enquiries that never got a replyChecked
- Chats that went quiet after the first nudgeChecked
- Messages to you that were not seenChecked
What you get
What's included
- A reply to every new enquiry straight away
- A friendly nudge if they go quiet, then it stops
- A booking in your diary when they are ready
- A message to you with the details when it needs you
- Replies in your own words
- A list of enquiries and where each one ended up
For your IT teamThe technical side, for whoever looks after your systems.
- Enquiries are picked up from your web form, email inbox, WhatsApp Business or phone messages.
- The number of nudges, the wait between them and the stop rule are set by you.
- Bookings are written to your diary through the assistant's own defined tool.
- Anyone who says stop is not messaged again, and is marked as such.
- Every enquiry and message is logged, and kept for a period you set.
- It says it is an assistant, and the person can ask for a human at any point.
Questions.
What does it do?
It replies to new enquiries at once, nudges if they go quiet, and ends in a booking or a message to you.
Is this cold outreach?
No. It only follows up people who have already got in touch with you.
How many nudges will they get?
You choose. It stops when they reply, book, or ask it to stop.
Will they know it is not a person?
Yes. It says it is an assistant, and they can ask for a person.
What does it cost?
It is priced to fit, with a clear price before anything is built.
Goes well with
Keep going
- AI receptionist
Bookings sent straight into the diary you already use
Every call, message and chat that turns into a job goes straight into your diary. Nothing gets copied across by hand.
- AI receptionist
AI chat on your website that helps and books the job
A chat on your site answers questions and books the job, day or night. A visitor never lands on a page with nobody there.
- AI receptionist
Every call written up and searchable
Each call gets a written summary you can search. Spam calls are filtered out, so you only read the ones that matter.